Outlook Bookings: What Students Receive

This guide demonstrates the emails students receive when they schedule a meeting with you using Outlook Bookings. This new process helps students easily join your Zoom meeting and receive automatic reminders.

WHAT INSTRUCTORS NEED TO KNOW

• Students receive an immediate confirmation.
• Students receive a reminder on the day of the meeting.
• The reminder contains the Zoom link/Meeting ID.
• Updated emails are sent automatically if rescheduled.
• No separate reminder email is needed.

Initial Booking Confirmation

Immediately after scheduling, the student receives a confirmation email with the appointment details.

This email confirms the appointment date, time, and instructor.

Day-of-Meeting Reminder

On the day of the meeting, the student receives a reminder email. This reminder includes the Zoom meeting link/meeting ID needed to join the appointment. Instructors should note that students can access the Zoom information directly from this reminder email.

Students will use the Zoom Meeting Link/Meeting ID in this reminder email to join your meeting.

 
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