Scheduling an Appointment with Your Instructor (Microsoft Bookings)

Instructors are often your go-to point of contact for questions about your course. You can schedule time with your instructor or other student support teams directly through their scheduling link using Microsoft Bookings.

How to Make an Appointment

Click Here for the link to schedule

You may also find your instructor’s scheduling link in their email signature.

Step 1: Select a Service, Day, and Time

• Select your instructor, they are listed alphabetically. You may have to click the "show more services" button at the bottom to find your instructor. 
  

Scroll down once your instructor is selected

• Confirm your time zone (Bookings will automatically adjust for differences)

• Pick a day and time that works for you
  

Step 2: Enter Appointment Details

Enter the following:

• Your name

• Email address

• Phone number (if requested)

• A brief description of your meeting reason

This helps your instructor prepare for your session.

Step 3: Book Your Appointment

• Review your appointment details

• Click “Book” to confirm

You will see an on-screen confirmation once your appointment is successfully scheduled.

What Happens Next

You will receive a confirmation email that includes:

• Calendar invite

• Meeting details

• Virtual meeting link will be sent within an hour-30 minutes before the meeting starts.

• Options to cancel or reschedule

Important: Keep this email for easy access to your meeting details. (use the star or pin function if helpful)

Step 4: Add to Your Calendar

Adding the appointment to your calendar helps you stay organized and receive reminders (even easier if you use your school email and that calendar).

• Open the confirmation email

• Select the option to add the event to your calendar (Outlook, Google, etc.)

• Save the event

Step 5: Join the Meeting

At the time of your appointment:

• Open your calendar event or confirmation email (check your junk/spam if you do not see it)

• Click the meeting link provided

Canceling an Appointment

If you are unable to attend, please cancel as soon as possible to free up the time for others.

To cancel:

1. Open your confirmation email or calendar event

2. Click the Cancel option

3. Confirm the cancellation

You will receive a cancellation confirmation email.

Rescheduling an Appointment

To change your appointment time:

1. Open your confirmation email

2. Click the Reschedule link

3. Select a new date and time

4. Confirm your changes

You will receive an updated confirmation email. Be sure to add the new appointment to your calendar.